Track licenses, control access, store credentials securely, automate onboarding & offboarding, monitor renewals, and ensure compliance — replacing scattered spreadsheets with one intelligent system.
Works with the tools you already use
Eight powerful modules working together to give you complete visibility and control over every tool, licence, credential, and dollar in your organisation.
Master register of 2,000+ pre-loaded SaaS tools. Track licence types, seat counts, subscription IDs, licence keys, vendor details, and billing sources in one place.
Map every tool to specific employees with role-based access. Track access start/end dates, manage shared vs individual licences, and enforce structured revocation.
Never miss a renewal again. 4-stage alerts at 30/15/7/1 days via email, WhatsApp, SMS, Slack & Teams. Auto-renewal monitoring with cost-at-risk display.
AES-256-GCM encrypted storage for passwords, API keys, licence keys & 2FA codes. TOTP MFA re-authentication, 60-second auto-hide, and immutable access logs.
Real-time command centre with licence health scores, cost trends, waste detection, and tool efficiency ratings. Auto-generate PDF & Excel reports with your branding.
Multi-channel alert engine covering licence expiry, seat overuse, suspicious activity, and payment failures. Route to email, WhatsApp, SMS, Slack & Teams.
Invoice storage with OCR auto-matching, licence agreement vault, and per-tool compliance checklists covering legal usage, DPA, SOC 2, ISO 27001, 2FA & rotation.
Automated onboarding checklists triggered by HRMS webhooks. Exit checklists within 5 minutes. Role-based provisioning templates. Quarterly access reviews.
From setup to full automation — ToolKeep gets you from scattered spreadsheets to a unified command centre in under a day.
Bulk import via CSV or pick from our 2,000+ pre-loaded tool library. Add licence types, seats, costs, vendors & billing details.
Sync your employee directory via HRMS integration. Assign tools to users, set roles, configure provisioning templates per department.
Store all passwords, API keys, licence keys & 2FA codes in the AES-256 encrypted vault. Enable MFA re-authentication for every view.
Renewal alerts fire automatically. Onboarding/offboarding checklists trigger from HRMS. Compliance scores update in real time. You're in control.
Every module is designed from real-world IT admin pain points — not theoretical checklists.
Your single source of truth for every software asset. Pre-loaded with 2,000+ tools — Adobe, Canva, Figma, ChatGPT, Notion, Slack, Zoom, Microsoft 365, Google Workspace, and thousands more.
Know exactly who has access to what, at all times. Structured provisioning, revocation checklists, and an access matrix that makes audits a breeze.
| User | Figma | Slack | Jira | AWS |
|---|---|---|---|---|
| Sarah K. | Admin | Editor | Viewer | - |
| Mike T. | Editor | Editor | Admin | Admin |
| Priya R. | Viewer | Editor | Editor | - |
| Alex J. | - | Editor | Viewer | Editor |
Never get surprised by an auto-renewal again. Track every rupee spent on software, allocate costs to departments, and catch price increases automatically.
Stop storing passwords in spreadsheets and Slack messages. Enterprise-grade AES-256-GCM encryption with MFA-gated access — a feature most SAM tools don't even offer.
Automate the entire employee access lifecycle. Day-1 provisioning checklists triggered by HRMS, exit revocation within 5 minutes, quarterly reviews, and temporary access.
From encryption at rest to tamper-proof audit logs — security isn't an add-on, it's the foundation.
All credentials encrypted with AES-256-GCM. Organisation-specific keys stored in AWS KMS / Azure Key Vault. Decryption happens server-side, in-memory only, never cached.
TOTP required before every credential view. Even with a stolen session cookie, credentials remain locked without the physical authenticator device.
Append-only activity logs with HMAC signatures. 7-year retention. Not editable by any role — not even Super Admin. Tamper-evident on every export.
8 granular roles with API-level enforcement. Employees can't see cost data, Finance can't access the vault, Compliance gets read-only. No client-side bypasses.
Unusual vault access times, concurrent shared logins beyond limits, offboarded user accounts still active, and brute-force MFA attempts — all flagged instantly.
ISO 27001 A.8.1, SOC 2 CC6, GDPR, and Indian DPDP Act evidence — generated from your actual platform data. Not just checklists — real compliance proof.
From HRMS to accounting, from communication to identity — ToolKeep integrates where your data already lives.
Custom domain, logo, colour scheme, email sender identity, and branded reports. Ideal for IT MSPs managing clients, HR tech companies, and enterprise IT departments.
Start free. Scale as you grow. No hidden fees.
For small teams getting started
For growing IT teams
For companies serious about SaaS management
For large organisations & MSPs
ToolKeep replaced three spreadsheets and a shared Google Doc. We caught 23 unused licences in the first week — saving over $18,000 annually.
The credential vault alone was worth the switch. Our team was sharing passwords in Slack DMs. Now everything is encrypted with proper MFA and audit logging.
Employee offboarding used to take our IT team 2 days. With ToolKeep's automated checklists integrated with Keka, we complete revocation within hours.
ToolKeep includes a built-in encrypted credential vault with MFA-gated access — something most SAM tools don't offer. Plus, it's designed for Indian organisations with GST ITC tracking, DPDP Act DPA management, Indian HRMS integrations (Darwinbox, Keka, Zoho People, GreytHR), Tally ERP export, and INR billing via Razorpay.
No — ToolKeep is a management and tracking platform. The credential vault stores passwords for manual retrieval (after MFA). Access revocation is tracked through guided checklists with progress monitoring and escalation. Automated SCIM-based provisioning is available as an enterprise add-on.
AES-256-GCM encryption with organisation-specific keys in AWS KMS. TOTP MFA re-authentication before every view. 60-second auto-hide. Clipboard-only copy. 5 failed MFA attempts = 30-minute lockout. Every credential access is logged in an immutable, HMAC-signed audit trail retained for 7 years.
Yes. ToolKeep is multi-tenant by design. Business plan supports 3 organisations, Enterprise supports unlimited. Each organisation has fully isolated data — tool inventory, users, credentials, invoices, and compliance records are completely separated.
Darwinbox, Keka, Zoho People, GreytHR, and BambooHR. New hire webhooks auto-generate onboarding checklists. Termination webhooks trigger exit checklists within 5 minutes. Department change webhooks flag tools for access review.
Yes. The Free plan includes 1 organisation, 10 tools, 10 users, and email-only alerts with 30-day data retention. No credit card required. Upgrade anytime to unlock the credential vault, HRMS integrations, multi-channel alerts, and compliance modules.
Start free. No credit card required. Set up in under 30 minutes.